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Absence

How to report your absence if you are a staff member, student or parent and carer of someone based at Plymouth College of Art. For more information on coronavirus and safety measures on campus, please visit our COVID-19 guidance pages.

Reporting a student absence

If you are a registered student reporting a non-coronavirus related absence, please complete the Report Absence option in MyTimetables.

If your absence relates to coronavirus (COVID-19) it is essential that you follow the steps bulleted below. Symptoms of Coronavirus include; new continuous cough, high temperature, and a loss of, or change in, your normal sense of taste or smell. If you are experiencing any of these symptoms you must stay at home (self-isolate), and report this to us through the absence/sickness reporting procedure, and arrange to have a test.

  • Complete the online Absence & Illness Reporting Form available on the Student Portal.
  • Contact your Subject Leader as soon as possible.
  • If you have later had positive or negative test results for Covid-19, you should complete the absence/illness form again and also email healthupdates@pca.ac.uk with a copy of your NHS Test result SMS. This allows us to get you back to campus when safe to do so.
  • Remember to advise the NHS Test & Trace team that you are a Plymouth College of Art student.
  • Your nominated emergency contact or next-of-kin can also report your absence by following the same link.


For more information on the college's response to coronavirus please visit our Covid-19 guidance pages.

Reporting absence on behalf of a student

If you are a parent or guardian reporting a non-coronavirus related absence on behalf of a registered student at Plymouth College of Art, please complete an absence form.

If your child is experiencing any of the following COVID-19 symptoms, they must stay at home and self-isolate for at least 10 days. Anyone else in your household must also self-isolate for 14 days from when you started having symptoms.

  • a high temperature
  • a new, continuous cough
  • a loss of, or change to, your sense of smell


To report a coronavirus related absence please follow the steps below:

  1. Stay at home (self-isolate) and call 119 to arrange to have a test as soon as possible (please tell the NHS that you are a student at Plymouth College of Art).
  2. Fill in the Absence & Illness Reporting Form at the start of your absence and again after receiving a Covid-19 test result.
  3. To report positive or negative test results please email healthupdates@pca.ac.uk.
  • If your test is positive - you must complete the remainder of your 10-day self-isolation. Anyone who you live with must also complete self-isolation for 14 days from when you started having symptoms.
  • If your test is negative - you and others who you live with no longer need to self-isolate. If you live with someone who has symptoms of Coronavirus or has tested positive, you should self isolate for 14 days and report this to us through the absence/sickness reporting procedure (see this further information for guidance on when to self-isolate and for how long).
Click here for more information from the NHS about what positive, negative or unclear test results mean.

Reporting a staff absence

Please follow the absence reporting step-by-step for staff at Plymouth College of Art:


  • Complete the online Absence & Illness Reporting Form available on the Staff Portal.
  • Your nominated emergency contact/next-of-kin can also report your absence by following the same link if you are not well enough.
  • Contact your Line Manager and call the HR absence line (01752 203420 or freephone 0800 9530100). If there is nobody in the HR Office to take your call then please leave a message.
  • Book a Covid-19 test if needed and remember to advise the NHS Test & Trace team that you work at Plymouth College of Art.
  • Please fill in the Absence & Illness Reporting Form again after receiving a Covid-19 test result, and also email healthupdates@pca.ac.uk with a copy of your NHS Test result SMS.

If you develop symptoms of Coronavirus (any one of the following; new continuous cough, high temperature, loss of, or change in, your normal sense of taste or smell) then you should stay at home (self-isolate), report this to us through the absence/sickness reporting procedure, and arrange to have a test.

If you are symptomatic and attempt to book a test either online or through NHS 119 but are unsuccessful, please advise us at health@pca.ac.uk in case we can expedite the test for you based on your role within Higher Education.